Holy Name Province’s Office of Vocations is seeking an administrative assistant to aid the director of vocations with administration and promotional work.
The full-time position includes performing administrative tasks such as updating the office’s database, maintaining files, preparing correspondence and ensuring promotional updates for the office. The assistant will also create and add content to the office’s website and social media sites, ensuring the success of the office’s digital footprint. Additional responsibilities include maintaining the vocation director’s schedule using Microsoft Outlook and other software, and serving as a liaison to inquirers, friars and colleagues by phone, email and in person.
A successful candidate will have experience using the following programs: Filemaker Pro, Microsoft Office and WordPress. Familiarity with Adobe Creative Suite, Constant Contact and HTML is also preferred. Applicants should possess social media experience, including familiarity with analytics, as well as strong interpersonal and organizational skills.
Excellent oral and written communication skills in English are a must; the same skills in Spanish are a plus. A successful candidate must be able to schedule and coordinate virtual meetings by using programs such as Skype, and should have experience with the Roman Catholic Church environment and familiarity with the Franciscan friars.
A bachelor’s degree and several years of related experience with a Catholic organization are required. Holy Name Province’s vocation office is located at 129 West 31st Street, New York City, near Penn Station and many bus and subway lines. The office includes both religious and lay staff. The position includes benefits and a pension plan. Holy Name Province is both an at-will employer and an equal opportunity employer.
The complete job description is available in a detailed flyer. Those wishing to apply should submit a resume, cover letter and writing samples of administrative work and accomplishments to vocation director Basil Valente, OFM, at firstname.lastname@example.org. The subject line of the email should read: Administrative Assistant: Office of Vocations. The office will begin reviewing applications as soon as possible for an immediate placement.
Newsletter readers who would like to share employment opportunities at Provincial ministries or at schools, parishes and organizations affiliated with HNP may provide information to the Communication Office at Communications@hnp.org.
— Compiled by Maria Hayes